Job Description

Job Description

Job Description

Job Summary

This position oversees the day-to-day financial operations at Palama Settlement, ensuring accurate and reliable financial data, adherence to nonprofit accounting standards, and the implementation of strong fiscal controls. Key responsibilities include processing accounts payable and receivable, maintaining financial records, account reconciliations, financial reporting, budget support, and audit readiness. This position collaborates with different departments to support grant compliance and ensure transparent reporting for stakeholders.

Essential Duties

Accounting Operations

• Code and post transactions in the accounting system with proper descriptions.
• Maintain tenant payment records and receipt controls.
• Track Use of Facility and assist with collections.
• Maintain detailed schedules for balance sheet accounts.
• Prepare journal entries and maintain chart of accounts.
• Manage petty cash and document financial transactions.
• Organize and archive financial records.
• File monthly and annual general excise tax returns.
• Process credit card payments for all income sources.
• Assist in filing annual 1099’s

Accounts Payable & Receivable

• Process and code disbursements with proper documentation.
• Prepare invoices and obtain Form W-9’s.
• Maintain vendor communication and payment timeliness.
• Scan and save checks and supporting documentation.
• Ensure proper allocation of funds/programs with descriptions.

Financial Reporting & Analysis

• Assist in developing and monitoring agency/program budgets.
• Support the preparation of monthly, quarterly, and annual financial statements.
• Collaborate on fiscal planning with the Executive Director.
• Provide quarterly reports to program managers.
• Support year-end audit and IRS Form 990 submission.
• Track investments and ensures compliance with retention policies.

Grants & Compliance

• Track and report on restricted and unrestricted funds in accordance with grant and donor requirements.
• Support program staff in budget adherence and grant compliance.
• Manage financial administration of awards and donations.
• Coordinate with Fund Development on financial terms and reporting.
• Ensure adherence to federal, state, and local financial and grant regulations.

Working Conditions

• Environment: Office-based; primarily sedentary with regular computer use.
• Schedule: Full-time; Monday–Friday, 8:00 AM–5:00 PM with a 1-hour unpaid lunch break. Occasional early mornings, evenings, or weekends may be required.
• Location: Based at Palama Settlement. Some off-site duties may occur. The Business Office is located on the second floor and is only accessible via stairs.

Qualifications

• Minimum Requirement: Strong background in accounting principles and practices.
• Education/Experience: Bachelor’s degree in Accounting, Finance, or a related field; or a minimum of 5 years of relevant professional experience. Experience with MIP Fund Accounting software preferred.
• Language Skills: Ability to interpret complex documents and communicate clearly with diverse stakeholders.
• Mathematical Skills: Proficient in advanced math and statistical analysis.
• Reasoning Ability: Strong analytical and logical thinking.
• Computer Skills: Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Additional Skills: Ability to operate standard office equipment (fax, printers, scanners, multi-line phones).

Company Description

Established in 1896, Palama Settlement is a non-profit, community-based social service agency serving the Kalihi and Pālama neighborhoods. We offer a wide range of educational, recreational, athletic, cultural, social, health, and community building programs and services for children, youth, adults, and senior citizens.

Our mission is to partner with those who have the greatest needs in our community, empowering them to enhance their well-being through education, health and recreation.

Company Description

Established in 1896, Palama Settlement is a non-profit, community-based social service agency serving the Kalihi and Pālama neighborhoods. We offer a wide range of educational, recreational, athletic, cultural, social, health, and community building programs and services for children, youth, adults, and senior citizens.\r\n\r\nOur mission is to partner with those who have the greatest needs in our community, empowering them to enhance their well-being through education, health and recreation.

Job Tags

Full time, Work at office, Local area, Monday to Friday, Weekend work, Afternoon shift, Early shift,

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