Job Description

Job Title: Receptionist II

Location: Norwalk, CA

Job Type: Full-Time

Classification: Non-Exempt

Company: Gomez Law, APC

Reports To: Office Manager

Compensation: $21/hour

Position Summary

Gomez Law, APC is seeking a highly organized and professional Receptionist II to join our team in Los Angeles. As the first point of contact for clients and visitors, this role is essential in establishing a welcoming and efficient front office experience. The ideal candidate will bring strong communication skills, a high level of discretion, and the ability to multitask in a fast-paced legal environment.

Key Responsibilities

Reception & Client Services

• Answer and direct incoming phone calls with professionalism and courtesy.
• Respond to general inquiries and ensure effective communication with clients, attorneys, and staff.
• Greet and assist visitors, ensuring a warm and professional welcome.
• Maintain a clean, organized, and well-stocked reception area.

Client Intake & Support

• Assist with initial client intake, gathering relevant information accurately.
• Conduct timely and professional follow-up with current and prospective clients.

Office & Administrative Coordination

• Maintain office organization, including files, documents, and supply inventory.
• Order and manage office supplies to ensure availability.
• Handle incoming and outgoing mail and deliveries.
• Provide general administrative support: data entry, copying, scanning, filing, and document preparation.

Scheduling & Documentation

• Schedule and confirm appointments for attorneys and staff.
• Take accurate and organized notes during meetings or phone calls.
• Ensure documentation is stored and accessible for future reference.

Legal Support

• Assist paralegals and attorneys with basic legal tasks such as:
• Drafting simple documents
• Organizing and maintaining case files
• Preparing case materials and managing legal correspondence
• Assisting with court filings

Qualifications

Education:

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree preferred

Experience:

• Prior experience as a receptionist in a legal or professional services setting strongly preferred

Skills & Competencies:

• Excellent written and verbal communication
• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Fast and accurate typing
• Familiarity with legal terminology and procedures
• Ability to manage confidential information with professionalism
• Schedule: Monday – Friday, 8:30 AM – 5:00 PM
• Location: 12749 Norwalk Boulevard, Suite 108, Norwalk, CA 90650
• Environment: Professional legal office setting

Compensation & Benefits

• Competitive salary, based on experience
• Paid holidays and vacation time

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