Job Description

Job Description

Job Description

Description:

APEX Sr. Procurement Specialist - Part Time

Principal Duties and Responsibilities

The APEX Sr. Procurement Specialist, reporting directly to the APEX Accelerator Program Manager, is responsible for managing a portfolio of business, assisting clients in researching potential government contracting and subcontracting opportunities, providing individualized technical assistance, and proactively connecting clients to contracting opportunities in accordance with published guidelines of DoD and MassMEP. This position is 20 hours per week.

Competencies for Success

• Thrive in a team environment and be able work independently to contribute to the organization’s commitment to core values and strategic plans.
• Demonstrated project management, relationship-building, and collaboration abilities
• Self-motivator with solid organizational skills and attention to detail
• Sound judgement and decision-making skills
• Strong customer service and negotiation skills

Essential Tasks

• Collaborate with the APEX Program Manager to achieve programmatic goals and ensure alignment with DoD expectations.
• Ensure compliance with federal and state regulations, with emphasis on cybersecurity, innovation, and program metrics.
• Maintain accurate client records and reporting data in CRM or designated systems.
• Provide one-on-one advising to clients on navigating the full lifecycle of government procurement.
• Decipher complex federal and state regulations to assist businesses with compliance and readiness.
• Guide clients through certification processes (e.g., WOSB, SDVOSB, HUBZone) and strategic planning for government market entry.
• Support clients in preparing and responding to RFPs, RFQs, and IFBs, including proposal review and bid strategy.
• Conduct contract award searches and maintain ongoing client engagement and follow-up.
• Collect and organize outcomes from businesses that have secured contracts through program support to generate success story reporting.
• Lead outreach and recruiting efforts to attract and retain clients for the APEX Accelerator Program.
• Collaborate with marketing department on marketing material needs.
• Maintain and strengthen relationships with government procurement officials, resource partners, and industry stakeholders.
• As requested, represent the program at trade shows, conferences, and networking events to promote services and build visibility.
• Plan, coordinate, and deliver client training sessions, seminars, and educational events tailored to procurement topics.
• Stay current on procurement regulations, trends, and professional development opportunities (e.g., DAU courses).
• Collaborate with other specialists across the region or state to share best practices and coordinate services.
• When appropriate, engage MassMEP team in assisting manufacturing clients with preparedness needs.
• Provide support to the Program Manager and team as needed, including collecting data needed for financial and programmatic reports, and acting as a backup in their absence.

Job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Required Qualifications:

• Bachelor’s degree in business management or closely related field
• 3-5+ Years’ Experience in government procurement/contracting
• Proficient Microsoft Office applications
• Experience in leading and managing complex projects, ensuring timely outcomes.
• Must be able to manage and prioritize multiple tasks while maintaining performance standards

Preferred Qualifications

• Certified Procurement Professional (CPP) with NAPEX, NCMA’s CFCM, CPCM or CCMA, FAC-C or FAC-COR
• 4 Years’ Experience as APEX Accelerator advisor, Program Coordinator, or management role.
• Bi-lingual Spanish

Physical Requirements

• Ability to move through areas as required in an office environment
• Some moving of objects and materials of light weight (5-10 lbs)
• Most duties are performed in office environment, occasionally there will be requirement to attend off site events or visit clients.

Travel

• Occasional travel within the state required
• Attendance at out-of-state events/conferences may be required.

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